Fandango Special Events Inc

TERMS AND CONDITIONS

Will Call, Pickup and Shipment Policy

Fandango® Special Events Inc. delivers, sets up and breaks down all of its own props.  We provide decorating services - we do not rent individual items.  Will-Call service is not available.  Interstate shipment of props provided only if Fandango® personnel are on site.

Prices:

Price List is available on CD-ROM to qualified professionals only.  Prices are subject to change without prior notice. Fandango® Special Events Inc. assumes no liability for errors or omissions. All rental prices are per day only; add 50% for each additional day.  Props will be located and arranged by Fandango® to renter's specifications. Labor charges will be added for setup and breakdown, delivery, permits and inspection, stairs, elevators, excessive hauling distance from truck, long delivery distances, waiting, or short setup times.

Rental prices do not include Coordination, Consultation, Layouts, Schematics, Designs, Sketches, Site Maps, On-Site Supervision, Security, Attendants, or Site Cleanup; these services are available at additional cost. Rental prices for electrical items do not cover power runs over 100 feet, power distribution boxes, generators, etc. Lighting rental prices do not include ceiling mounting, rigging, lighting changes during the event, lighting console operator, or installation of mini, twinkle, chasing, or rope lights; these services are available at additional cost. All rentals are subject to State Sales Tax. Labor and Delivery are taxable.

Delivery:

Minimum two-way delivery charges are:

  • Thousand Oaks/Newbury Park/Westlake/Moorpark/Simi/Camarillo $50.00

  • San Fernando Valley/Agoura/Malibu/Ventura/Oxnard $75.00

  • Hollywood-LA/Santa Barbara/Fillmore/Piru/Santa Clarita Valley $100.00

  • Other Areas $100. 00+

Additional Charges

  • Additional delivery and setup charges are based on time/mileage, the truck(s) and crew required to deliver, setup, and breakdown your order.

  • Per Diem and Lodging charges will be required for deliveries 200+ miles from our warehouse

  • Overtime is $75/hour, when our crew arrives on time and is unable to load, offload or access the event site, or if the end-time of the event is extended without adequate notice.

  • Stairs/Elevator Deliveries above first floor are an additional $200.00

  • Call for interstate shipment and travel charges.

Minimum charges:

Minimum weekend/holiday order is $1000.00; minimum weekday order is $500.00 

Reservations and Payments: 

A signed rental agreement and deposit check are required to reserve any rental order. 50% of invoice amount is due in advance. A security deposit (check or Credit Card imprint) is required to cover damage or shortages.  If deposit and signed rental/service agreement are not received by the Deposit Due Date shown on the rental agreement, Fandango reserves the right to cancel the rentals/services.  The remaining balance is due upon the Balance Due Date shown on the rental agreement (usually on or before the Event Date).  All payments made payable to Fandango®.   All unpaid balances are subject to a late charge of $25.00 and a monthly finance charge of 2% of the balance owed. 

Pre/Post Event Billing

Pre-event billing is due and payable according to the terms above, but should be considered an estimated bill, based on the renters' initial order and current information available. Overtime will be charged if the strike time is delayed due to extension of the event without prior notice. Fandango® reserves the right to submit post-event billing to cover errors and omissions, last-minute changes and additions, undisclosed delivery and installation requirements, and overtime.

Outdoor Events 

Some of our props are not suitable for outdoor installation.  Some may require tenting,  awnings or tie lines to prevent damage from rain, moisture, wind or sunlight.  In some cases, outdoor installation may not be possible.  The renter must disclose all outdoor installation requirements to Fandango in advance.  If Fandango® learns of outdoor installation requirements at the time of delivery, and determines that outdoor installation is likely to result in damage to props, it may refuse to install the props outdoors, with all rental and delivery charges remaining due and payable.

Event Design/Logistics Design and layout 
These services are chargeable per hour at $150.00
Coordination, Consultation, Security, Attendants, or Site Cleanup 
Call for price

On-Site Supervision

These services are chargeable at $75.00 per hour

Insurance: 

Fandango® carries substantial liability insurance, and will provide a standard proof of insurance form on request.  Fandango® will name the venue or customer as additional insured on its liability policy, at the customer's expense.

Proposals:

Any proposal submitted by Fandango®, including any maps, schematics, drawings, sketches, or photos used to create such proposals, shall remain the exclusive property of Fandango® Special Events Inc., and may not be used to solicit competitive bids without Fandango®'s written permission.

Rental Agreement:

GENERAL TERMS AND CONDITIONS: Company (Fandango® Special Events Inc.) delivers, sets up and breaks down all of its own props (rented goods).  We provide decorating services - we do not rent individual items.  Will-call service is not available.  All rental prices are per day only; add 50% for each additional day.  Rented goods will be located and arranged by Company to Client's specifications.  Pre-event billing is due and payable according to the terms above, but is an estimated bill, based on Clients' initial order and information provided at that time.  Company reserves the right to submit a post-event bill to Client, and Client agrees to pay said bill for errors and omissions, last-minute changes and additions requested by Client, unusual delivery and installation requirements not stated on the original invoice, and overtime. Overtime will be charged if the strike time is delayed due to extension of the event end time without prior notice.  If outdoor installation is required, and Company determines that outdoor installation is hazardous or likely to result in damage to rented goods, it may at its option incur additional labor charges to protect and secure rented goods, relocate rented goods indoors, or it may decline to install rented goods, with all rental and delivery charges remaining due and payable.   Unusual delivery and installation requirements include use of stairs or elevators, excessive hauling distance from truck to site, or waiting time caused by inability to access either the loading dock or the event site.  Company is not responsible for providing permits, insurance, electrical power distribution boxes, generators, electrical cable runs over 100 feet, lighting or set changes during the event, lighting console operator, on-site supervision, security, attendants, or site cleanup unless these additional services are specifically covered by the original invoice.  All rentals are subject to State Sales Tax. Labor and Delivery are taxable. 

RESPONSIBILITIES OF THE PARTIES: Client agrees that rented goods will not be removed from the event site or used for any other purpose than intended. Client will pay Company the cost of replacement or repair of any rented goods that are missing or damaged when Company arrives to pick up rental items.  Client agrees to ensure that rental items are secured, if the setup time does not immediately precede the event start time.  Client acknowledges and agrees that Company provides no express warranties, and further agrees that Company provides no warranties of merchantability or of fitness for a particular purpose, either express or implied. Company's sole liability to Client is limited to the rental and delivery charges for any specific items that are unreasonably late or not delivered, or specific services that are not provided.  Client’s “refusal to pay” the entire invoice based on Company’s failure to provide any individual item or service shall be deemed a breach of this agreement.  Client shall defend, indemnify and hold Company harmless from any claim of liability based on a claim for damages to either real or personal property or damages or loss sustained to a person.  Client will ensure that rented goods are not exposed to rain or moisture, and that all automatic sprinklers are turned off when rented goods are used outdoors. If it is necessary to move or disassemble rented goods during the event, Client must contact Company to request a qualified person to do so, otherwise Client assumes liability for any damages caused by moving or disassembling rental items. Client will make every reasonable effort to prevent guests or attendees from damaging, defacing or removing rented goods.

CANCELLATION POLICY: For full or partial cancellation of any rental/service order within 30 days of the event date, COMPANY WILL RETAIN CLIENT'S NON-REFUNDABLE 50% DEPOSIT.  If rented goods are delivered and/or service providers arrive at the event site and the event is cancelled, the remaining balance shall be due.  Individual rental items or services may not be cancelled from the order at the time of delivery.   Outdoor events: Client acknowledges that all outdoor events are subject to inclement weather and agrees to plan for an alternate indoor location, for tenting, or for rescheduling.  For outdoor events cancelled due to inclement weather, Client must provide Company not less than 24 hours notice prior to the start of the event.  If the 24-hour cancellation requirement is met, the 50% deposit will be credited toward a future event if scheduled within 60 days of the original event date.   Rental goods and services are subject to availability for rescheduled events.  Non-Cancelable items:  Notwithstanding cancellation of any rented goods and services allowable under this agreement and regardless of the amount of notice given, Client agrees to pay in full for all custom work, special purchases, non-refundable deposits or non-cancelable balances for sub-rentals and subcontracts, labor (including but not limited to design, coordination, meetings, site visits, phone calls) or other specific costs or obligations incurred by Company on behalf of Client on the basis of this agreement.  The 50% deposit will be credited toward this amount.  Company will provide Client with a post-event bill for any non-cancelable items within 30 days of the cancellation date, which shall be payable within 10 days of receipt.

Intellectual Property: All maps, schematics, drawings, sketches, or photos used to create proposals, remain the exclusive property of Company, and may not be used to solicit competitive bids, or for any other purpose without Company's written permission.

Severability:  If any provision of this agreement is held invalid or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of the agreement which can be given effect without the invalid provisions or applications, and to this and the provisions of this agreement are declared severable.

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