EVENT PLANNING CHECKLIST

The following checklist is designed to help you to plan and budget for your event.  Depending on the location and type of event, not all items will be required.  Click on any item for additional details.

• Design

• Coordination

• Invitations/announcements/advertising

• Catering

• Bartending

• Servers and Event Support Crew

• Entertainment

• Tables & Chairs

• Chair covers

• Linens & Silver

• Centerpieces

• Signs and Graphics

• Entrance design

• Stage design

• Theme decor

• Food Station / bar decor

• Potted Plants

• Photographer

• Photo Backdrop/decor

• Tents (outdoors, or patio/smoking areas)

• Tent flooring/carpeting

• Heaters/Air Conditioning

• Lighting

• Power Generators & Distribution

• Sound & Multimedia

• Staging

• Flags & Banners

• Portable Restrooms

• Temporary Fencing

• Crowd control

• Traffic Control

• Security (before/during/after event)

• EMT/Paramedic (large outdoor events)

• Drinking water (outdoor events)

• Wristbands

• Communications

• Trash Cans & liners

• Trash Bins

• Cleanup crew

• Fees and Permits

• Carpeting

• Parking, Valets, Shuttles

• Rain/Wind Contingency Plan for Outdoor Events

• Landscape/Parking lot cleanup before and after event

• Turn off sprinklers (outdoor events)

• Access to event site before/after event for setup and breakdown

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