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Professional event design is essential for your special event to be memorable and successful. More than simply decorations or theme design, event design includes items such as layout and logistics |
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A successful event requires the services of many different subcontractors (caterers, entertainment, lighting, power, etc.). A coordinator, hires, manages, and schedules all of the subcontractors. The customary fee is 15% of the subcontractor invoice. A professional coordinator has working relationships with reliable subcontractors, ensuring that everything goes smoothly at your event. |
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Invitations/announcements/advertising These are essential to ensure that the intended guests are informed and aware of your event. Ask us about our award-winning invitations. |
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A good caterer is more than merely a good chef - he or she must be able to prepare large amounts of food, keep it warm and fresh, create an attractive presentation, and serve it professionally and quickly to your guests. We only use the best, and most cost- effective caterers. |
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Our caterers also provide Bartending services, or we can provide specialized bartending services. |
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Servers and Event Support Crew Caterers and Bartending services usually include serving personnel At larger events, we provide additional help to clear tables and empty trash cans. |
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We only use professional entertainment contractors, and we are familiar with most of the good acts. |
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Tables & Chairs We use the best suppliers in L.A. for tables and chairs. |
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We can transform the ordinary into the sublime with the right chair covers. |
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Linens, China & Silver The right linens, china and silver will make your event the talk of the town. (So will the wrong ones - let us help!) |
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Don't skimp here- your guests will be looking at the centerpieces all night long - its your chance to make a big impression! Our centerpieces can be floral, and/or 3D designs. Pin-spotting of centerpieces provides a striking effect |
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Signs and Graphics Don't assume that everyone knows where to go...post some signs to tell guests where to sign in, where to check their coats, where to park, where to get their picture taken, where to get fed. We create multi-layer painted foamcore signs to match with your event theme and color scheme. Your guests will appreciate it. |
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Make a good first impression. A well lit and well decorated entrance speaks volumes about your special event. |
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Stage design Dont' just put your entertainment on a simple riser -- decorate the stage, skirt it, carpet it, light it up, and put up a backdrop that ties into the theme of your event. |
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Theme decor If you have selected a theme for your event, be sure to tie in your centerpieces, stage, photo opportunities, corner vignettes, and invitations. Let your guests know that you did some serious planning! |
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Food Station / bar decor Good caterers will decorate their food and drink stations. A professional decorator takes it to the next level, by framing food and drink stations with backdrops, trees, lighting, and other three-dimensional props. |
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Live plants add so much to a special event. Well-maintained plants are arranged in well-lit, attractive vignettes or groupings. Ask us about our potted ficus trees. We can add twinkle lights for evening events. |
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Our Polaroid Spectrum cameras allow guests to get their photos on-the-spot. Custom photo frames are available. We can also provide candid photos or video
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Photos always look better with an attractive scenic backdrop. We have a wide variety of backdrops available. |
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There is no sense in decorating your event if you don't light up the decorations. We can handle your basic lighting needs, add disco/dance and stage lighting, or we can provide special effects and laser shows. |
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Power Generators & Distribution Not only are generators important for outdoor events, but they are also used frequently for indoor events. Many large hotels and banquet rooms do not have enough power to run professional lighting and sound systems. We can determine power needs for your event and provide a large quiet generator, distribution panel and heavy gauge power cords. |
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Sound & Multimedia We can handle your basic sound needs, or we can provide full concert sound and multimedia, including the technical staff. We work with several world- class concert sound and lighting companies located within minutes of our office. |
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We can provide professional staging for outdoor events, or for indoor venues, when the event calls for more than the usual 18" risers found in Hotels and banquet centers. |
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Flags & Banners These act as visual cues to divide areas, to channel event traffic to the desired location, or just to provide ambiance. |
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Fees and Permits We handle all the local rules and regulations, including fire permits for tents. We supervise all permit inspections. Did you know that you need a fire permit for the candle lighting at a bar/bat mitzvah? |
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A must for tent floors and indoor or outdoor stages. |
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Parking, Valets, Shuttles When there is no adequate parking near your event, we can arrange for valet parking, or we can direct guests to a nearby parking lot and shuttle them to and from the event |
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Rain/Wind Contingency Plan for Outdoor Events On the West coast, between October and April, outdoor events can be affected by rain or wind. We recommend Indoor events during those months, but if you must party outdoors, we recommend a contingency plan, and we keep a close watch on the Weather Channel. |
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Landscape/Parking lot cleanup before and after event A once-over with a blower or sweeper truck is recommended before and after outdoor events. Your guests deserve a clean party site, and you don't want to leave a mess. |
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Turn off sprinklers (outdoor events) When outdoor events are held in grassy areas, watering before the event can result in mud puddles, soggy spots, muddy shoes, and stuck delivery trucks. The water should be kept off until all rental equipment is removed, and then should be generously applied to freshen the grass up after the event. |
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Access to event site before/after event for setup and breakdown Early access to the site is required for setup, particularly if the event is complex. |
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Tents (outdoors, or patio/smoking areas) We use the best suppliers in LA. Tents are great for outdoor events and there is rain in the forecast (or sun in the forecast). Swagged ceilings or tent liners can provide a sophisticated look. |
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Tent flooring/carpeting Absolutely essential for formal events in tents. High heels do not work well on sod or asphalt! |
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Heaters/Air Conditioning Good for events in tents, and for buildings where there is no HVAC, or where it is inadequate. The best heaters are LP Gas with high speed blowers and are placed outside and ducted into your tent. Air conditioners are generally supplied with their own generator and are also ducted into the tent. |
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Portable Restrooms We use VIP restrooms with lighting, air conditioning, and running water. These restrooms are clean, and are maintained by attendants during the event. |
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Temporary Fencing For outdoor events, temporary fencing is a must for the security of your guests. It keeps party crashers out, keeps little ones from wandering away, and gives your security force a perimeter to protect. |
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Crowd control Stanchions and railings are used to direct traffic flow and keep guest check-in in orderly lines for processing. |
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Traffic Control Required for large parking lots, and also to keep vehicles and pedestrians separated. |
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Security (before/during/after event) Security helps keeps uninvited guests out, assists the invited guests if they have questions, and is just a good idea for a lot of reasons. Our security staff specializes in events, and is discreet, well-dressed, courteous and professional. We also use contract guard services before/after an event, to make sure that rental equipment and supplies are not stolen before or after the party. |
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EMT/Paramedic (large outdoor events) A registered EMT/Paramedic is essential at large outdoor events. |
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Drinking water (outdoor events) Particularly in the summer, guests can be overcome by the heat if they do not have fresh water to drink. |
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These tamper-proof bands are available in many different colors, and can not only identify authorized guests, but can be used to differentiate minors from drinking-age adults if alcohol is being served. The bands can be punched, marked or cut off if you want to impose a maximum drink limit. |
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We use Motorola multi-channel two-way radios, to allow event staff to communicate with each other. If there is a problem, we can direct the right personnel to take care of it immediately. |
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Trash Cans & liners A must for outdoor events, conventions, trade shows. Our staff empties the cans and replaces liners throughout the event. |
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A commercial roll-off bin is used to empty the trash can liners, and also handles trash from catering and the bar. |
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Cleanup crew Cleanup staff picks up all trash and throws it in the roll-off bin, and restores the venue to its previous condition. |
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